Home

Proms

 Limo Transportation - Since 1988 -
the Capital Region Area of New York State's Most Reputable Transportations Service
- including Albany, Delmar, Niskayuna, Schenectady, Troy, Rensselaer, Clifton Park, Saratoga Springs

Section 1    Intro
Section 2    Parents & Student Info - Parents/Students mutual patience -Block Party - Reserve Early
Section 3    NYS Law re Alcohol/Smoking  and A Touch of Class Policy
Section 4    Procedure for Reserving Vehicles - Deposits/Payments/Cancellation/Refunds
Section 5    Prom Transportation Choices -  10 Psgr Limos, 6 Psgr SUVs/Vans & 4 Psgr. Sedans
Section 6    Prom Quote Form - Necessary to obtain  quote. - Doesn't reserve vehicle. 
Section 7    Reminders and  Copy of Contract
Section 8:  Ideas on how to bring in extra Prom $$$

Short Story by Maria Lanides -
"An Almost Magical Prom Night"

Section 1:  Intro

A Touch of Class Limos, everyone at your school, and all parents wish students  a fun and safe prom night!   To make sure everyone has all the info and...to save time....  It is best to forward all  necessary info - for booking a Prom vehicle - to everyone  in your Prom Vehicle.    

In the 50's students drove themselves to their proms.   During Prom Season, everyone dreaded the Monday  news reports announcing  the devastating news of those prom students who died during a car crash on the previous weekend.   Sometimes students were lucky and only had broken arms and legs - others were not so lucky.     Limos became more popular in the 70's as a means of transportation for prom students.    Students knew how to drive carefully but they love to jibber-jabber with everyone in the vehicle on a prom night and don't always put all their attention to driving.   (Parents do the same when they are with their friends...and that is one of the many reasons adults use limos/vans/suvs/sedans when they go out for the evening. 

After 9/11, the limo industry went through many changes.    Corporate used more vans/suvs/sedans rather than limos and prom students started to do the same.   Prom students started in 2002 to order SUVs and Vans for Prom Night.  Cost for renting limos skyrocketed after 9/11.   At the same time......SUVs enjoyed a rapid growth in popularity nationwide and since then, SUV use on Prom Night has steadily increased.   In 2005,  on many prom nights, students used more SUVs than  limos.     


Teacher and Student Prom Organizers:  Call 438-4753 if you need a prom speaker at your school.

Bridal Shows:  Meet all the best Prom/Party Experts at our bridal shows.    Party Experts can help you with Prom and Homecoming events   as well as for Teacher Retirement Parties.   Go to Bridal Shows on our home page for dates of  upcoming bridal shows.

Interns:  A Touch of Class Marketing always needs office interns and/or Community Service Volunteers for our bridal shows.    Call Maria Lanides, Show Manager, at 438-4753  for further info.

 

Section 2:  Parents & Student Info   
First step for students/parents - to make it easier - forward all vehicle info to those in your group!

PARENTS...do you know where your students are going???  Are there parents or other chaperones at each location before and after the prom???   Often students don't realize they are going to "un-chaperoned parties"!    Be patient with students...   it takes time for all of them to talk with one another to decide where they are going and what they will be doing.   Ask schools to release prom information ASAP (date, time, and location).

STUDENTS...do you realize the hurt you cause for your parents and to yourselves by not being where you are supposed to be???    Be patient with Parents...When your parents start asking questions on what you will be doing,
It is normal for parents to want to know where you'll be.   Save arguing...and problems...keep parents posted on all  plans - including Prom Plans!

Pre-Prom Block Party:  We gladly pick-up all passengers at their homes.  However, to save time, we suggest arranging for a Pre-Prom block party at one of the passengers homes.  Everyone can contribute little sandwiches, dips, chips and soda.   Remember  - parents & students want to have the memories captured in photos.....and having everyone at one location will give you extra time for photos for everyone!!!

We realize that students want to get to their proms as soon as possible, but pictures are a very important part of your evening. Be patient with your parents.

RESERVE  LIMOS  EARLY.  There are never enough SUVs and limos on any given Prom Night.  Three weeks notice required for prom contract cancellations.  Refunds where justified are given in service credits only.   Ask schools to release prom information ASAP (date, time, and location).
 

Section 3: NYS Law re Alcohol/Smoking  and A Touch of Class Policy
Non Alcoholic Champagne  -  In past years, parents have asked us to supply non-alcoholic champagne with fluted champagne glasses so students can pretend they are having real champagne. Students are bubbly enough and can look forward to a fun and memorable prom night without having any liquid refreshments in prom limos.  In the past, we did served sodas, but there were too many occasions where prom gowns were stained and/or students spiked the sodas with alcohol.  We now have a "no liquid refreshments" policy in our prom limos.

NYS Law - No smoking  in vehicles
NYS Law - No alcohol allowed with students under 21yrs old. 

Chewing gum is not allowed in our limos.
 Chewing gum can ruin the carpet, a tuxedo, or a beautiful dress.
No liquid refreshments allowed with students under 21 years old.
We cannot allow any alcohol to be transported, even in our trunk.
Duffel & Other bags go in the trunk.  
Chauffeur may hand check/feel the outside of all bags prior to leaving each home.

A Touch of Class Policy strongly upholds NYS Law.


Section 4:  Procedure for Reserving Vehicles -  Deposits/Payments/Cancellation/Refunds
After you complete a quote form and submit to us -  we will email you back a quote, and copy of our Prom Contract.    After you receive our Quote - if you want to reserve vehicle....then complete a contract   and fax/email us Prom Contract.

If you decide to reserve a vehicle with us for your Prom  Contract Must be filled out and emailed or faxed to our office.   Fax # at top of contract.    No cash refund without three weeks notice of cancellation.   Refunds if justified are given only in service credits.
A $100 non-refundable deposit is required to hold prom vehicle.  After deposit is paid, it is best to divide up balance due and collect at least $25 per week  from each passenger until all funds have been collected from every student.   On prom night, students should have the amount for driver and gas ready to give on arrival   Specified amount will be given by office.   Deposit amount is deducted from cost per student.  Drivers always appreciate extra gratuity and students may give extra at final drop off location.  A Gas surcharge of  4-8% will be applied .  Surcharge amount determined by pick-up/drop-off locations and type of vehicle.

SEND/or bring in  FULL PAYMENT  AS SOON AS POSSIBLE!  Do not delay getting your deposit and full payment in to the office.  Credit cards must be swiped in office.  Checks are accepted up to four (4) weeks prior to prom date.   Remember to show Prom date on all checks.   Cash is also accepted.

Our mid 90's Limos are always parked near 181 N. Main Ave and we encourage customers to drive by to see them.   As for the Bentley.......Always email or call for appointment ahead of time as we always keep the Bentley inside the garage.

The following Prom Night information should be sent to A Touch of Class Limos at least 1 week prior to Prom night.

1.   All directions for all pick up locations in order.   All Map Quest Directions to all pick up/drop off points as well as destinations must be emailed to office at least 1 week in advance. 

 2.  All pick up, arrival and end times must be emailed to office......again at least 1 week in advance   for all pick ups, walk in, prom, after prom parties..       


Note:   On occasion, we arrive late due to conditions beyond our control such as:  traffic/weather/previous wedding client running late.   WE MAKE EVERY EFFORT TO GET TO PROM STUDENTS ON TIME.   Leave ample time after vehicle arrives.....for travel.......to all pick up locations.....and whatever else students are doing prior to walk in or prom.     No cash refund if less than four weeks notice to cancel vehicle.    $100 deposit is non refundable at any time.   After vehicle accepted  & used for any portion of prom night  - refunds, if and when justified, are only given in form of service credits.

 

Section 5: PROM TRANSPORTATION CHOICES - 10 Psgr Limos, 6 PsgrSUVs/Vans & 4 Psgr. Sedans
Proms have many expenses. Discuss with family and friends   which method of transportation puts the least amount of pressure on everyone’s budget.  During Prom Season, the availability of limos in the Capital Region Area is limited.   Often, there are more than 10 schools holding their proms on the same night  and this is why there are never enough limos on any given prom night!

A Touch of Class Limos services the Capital Region and offers various transportation choices on Prom Night.

SUV'S have become very popular in recent years.   On many prom nights - you will see as many  SUV'S   as limos!  We offer 6 passenger + driver size SUVs and Vans.  For large groups we "caboose" more than one vehicle together.  To caboose - means we take 2 or more vehicles and move everywhere together....one behind the other.

Lincoln Town Car Superstretch  - white
  Rounded style - mid 90's , shown below,  120” super stretched limos.  Seat up to ten (10) prom students.

 

We also have- early 2000 Style (not as rounded) 120" super stretched limos.  Seat up to ten (10) prom students.


1963 Rolls Royce Bentley Princess - white  (local only)
 Last model Rolls & Bentley built together. Seats 2-3 couples depending on weight of individuals.

 

 

_____________________
 

Section 6:   Quote Form

To obtain a rate quote  - Complete the following
Prom  Quote FORM shown below.

After you answer all questions,  press submit button and form will be e-mailed to us.

Completing a Quote Form - only gets you a Rate Quote.....
It does not - I repeat - Quote Form does not reserve a vehicle!

After you complete a quote form and submit to us -  we will email you back a quote, and copy of our Prom Contract.    After you receive our Quote - if you want to reserve vehicle....then complete a contract   and fax/email us Prom Contract.   (See Section 4)  Contract can be printed at any time (See Section 7).  Four weeks cancellation notice required for cash refund minus $100 nonrefundable deposit.  Refunds if deemed justified are only given in service credits.   If you reserve a vehicle for your prom, all email correspondence and this Quote Form become part of our file.   We do all possible to be on time.   A Touch of Class Limos is  not liable for delays/service interruptions or damages caused by acts of God,  authorities of law,  inclement weather, hazardous road conditions, accidents or breakdowns or any other condition beyond its control.    ATOC.

 

                                                                                 Date of Prom                       
Insert Date Numerically:
examples: 5/13/06, 5/20/06, 6/3 etc.

Name  

Address

City    State   Zip

E-mail Address: REQUIRED

Phone                       REQUIRED
Your School Name

Your Grade 

# of Students in Vehicle 

Walk-in Location Start Time 

Prom Location  Start Time

After Prom Party Location
Start Time

FINAL Drop-off  Location    
 FINAL Drop-off Time

Type in Additional Information or comments in this box

                       
  
 

Older style costs vs...Newer style limo costs.
You have most likely realized.... that for all types of services offered....mid 90 model limo rates are a lot lower than  rates offered for newer model limos.  In the Capital Region Area, 10% of limos are still the boxy squared models.   Approx. 45% are the mid 90's and approx 45% are the early 2000 models.   It stands to reason that the newer limos are in better shape than older style limos.   When you've  opted for an older model limo... it is best to let your group know that you’ve chosen an older  limo because of cost and they won’t be critical.   Inform students you are saving a great deal of money by not using a newer limo.   

 Educational TV states – “It’s all on how you look at it”.     If you are ordering transportation for a prom, discuss with your friends to see if they want to use an older limo at a lower cost than newer model limos.   Students go in to the prom with their friends.... and ride in their limo less than one hour so sometimes it stands to reason to use an older limo at less cost.    However, if  you  have  Tiffany & other expensive item style tastes -.then you might want to go for the newer style limos  even though the cost is hgher..

 

Section 7 -  Reminders and copy of  Contract.  

(To reserve - See Section 4) After you submit Quote Form  -  we will email you back a rate quote & copy of our Prom Contract. ..If  you decide to reserve a Prom Vehicle -  Contract Must be filled out & emailed or faxed to our office.  Four  weeks notice required to cancel prom contract -  $100 deposit is non refundable.   After vehicle accepted  & used for any portion of prom night  - refunds, if and when justified, are only given in form of service credits.  Fax # at top of contract

After you reserve a vehicle -  Quote Form  Info is attached to Contract.
If you want  to print out contract  prior to receiving quote.....  Click here ... PROM CONTRACT

Note:   On occasion, we arrive late due to conditions beyond our control such as:  traffic/weather/previous wedding client running late.    Please be patient.  WE MAKE EVERY EFFORT TO GET TO PROM STUDENTS ON TIME.      A Touch of Class Limos is not liable for delays/service interruptions/damages caused by acts of God/authorities of law/  inclement weather/hazardous road conditions/accidents/breakdowns or any other condition beyond its control.   

Email us and call office 482-1982  Monday – Friday, 10am – 5:30pm, to reserve your vehicle. 

During Prom Season......we receive calls one right after the other.   Please - whenever possible  - try to email all questions rather than call on telephone.

WHERE CHARGES START AND STOP.    Charges are from 1st pick up location to last drop off location.  Those locations can be as much as 30 minutes away from our office.   For locations requiring more than 30 minutes travel to 1st pick up location   and 30 minutes travel from final drop off location,  a nominal transportation fee will be added.   1st pick up & final drop time determines total # of hours & Package Rates

 Mailing address is 114 S. Manning Blvd., Albany, NY 12203

 

Section 8:  Ideas on how to bring in extra Prom $$$


 IDEAS - to bring in $$$$$$ to help with expenses Plan ahead and start saving those dollars!

Idea #1 Clean Yards

Circulate flyers in your neighborhood and ask for work cleaning yards in the spring. Print  on flyer "Help us earn our prom $$$ - Have Rakes, Will Work" and have your whole group (the passengers in your limo) go with you around to your neighbors! You'll be surprised how much you can earn.

Idea #2 Car Wash

Organize a car wash NOW for when the weather gets warmer at the homes of the students who will be sharing your prom vehicle.  Ask parents for permission and help in organizing. Set dates for  venture. Get your cleaning supplies.
Make sure all passengers in your prom vehicle agree to show up  and work on the designated Saturdays. -Set 3 or 4 Saturday dates.  Make up  flyer saying you will clean cars (inside and out) on a particular Saturday.  GIVE LOCATION  of car wash so customers can bring cars to you!   Suggest schedule more than one location for car wash and show all dates on flyer. (When passing out flyers in a particular area.....Circle the date when you will be in that neighborhood.)

Decide on what you will charge to clean each car. Circulate the flyer to your neighbors. Make sure you have matched the correct date circled for the correct house in a particular student’s neighborhood when distributing flyers. A well-organized Car Wash can help you earn money for your prom. The key is … start early with your plans and be well organized!

Idea# 3

Offer both Idea # 1 and Idea #2!  If you have good planning…you’ll make $$$ money. Go to it!

 

Thank you for contacting us. 
If questions,   Email us at:  atoc@nycap.rr.com
Call 482-1982 for information. (Mon. -Fri.), 10:00am-5:30pm)

Home

Hit Counter